Top 5 Free Productivity Tools for Small Business Owners in 2018

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For many entrepreneurs, the typical day consists of constant multitasking and switching between various assignments. The last thing that should be compromised is productivity. There’s probably an app for each of your daily tasks, but which ones will actually make a significant difference in your day-to-day?

As an agency, we’re constantly seeking new tools that can improve productivity and reduce stress. Below, I’ve highlighted some of our favorite tools to manage daily-work faster and more effectively.

1. Asana

Asana is a web and mobile application that we frequently use to track tasks and the progress as a team. The app allows you to create categories for tasks, projects and teams that can all be interconnected for a high-level view. On a daily basis we use Asana to assign tasks, check to-do’s and share notes.

We’ve also used Slack and Basecamp to manage team projects, though Asana offers a more aesthetically pleasing dashboard that requires barely any instruction to understand.

2. 1Password


How often do you forget your business/personal passwords? Frankly, it happens quite often for us, especially when we’re managing various accounts across different devices. With 1Password, you can access and autofill any of your stored from a browser extension. 1Password manages all of your credentials and allows users to actively store passwords and sensitive content with a PBKDF2 guarded-master password.

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3. Find that Lead


Seeking the email address for a lead or company that you’ve been tirelessly targeting? Find that lead is a browser plugin that pulls relevant contact emails from a company website or media link.  The app only requires a name, and company domain to start scanning the web for relevant email addresses. Their dashboard also includes a validation score that indicates the accuracy for the email addresses it generates. Find That Lead offers a free-version with a limit of 10 leads per day, which is stored automatically in CSV format for easy export.

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4. Hello Sign

Hello Sign allows you sign documents through email, without any paper or physical copies. The browser extension can be downloaded for free. You’ll be able to to sign documents in less than thirty seconds. As well, all signed documents are legally binding and automatically backed up. It’s perfect for long-distance proposal, and obtaining signatures urgently.

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5. Canva


Canva is a free mobile and web app that allows user to produce content using a variety of editable templates that are constantly being updated.  Whether it be a magazine, postcard, social media post (Facebook, Instagram, LinkedIn), Canva has templates for almost any design format.  Photoshop is still our go-to, especially for highly-customized projects and print displays, however Canva is also fantastic for sourcing new design ideas.

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Honorable Mention: Google Trends 

Trends uses Google’s powerful algorithm to determine hot topics based on search history and new articles that are being indexed in real time. It also offers a demographic view of where certain trends are most prominent. For  content driven brands, Google Trends offers an amazing breadth of engaging topics that can be used to produce new articles, videos and social media posts.


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